Car parking

We urgently need help with car parking on Sat 23rd and Sun 24th from 9.30am to 4.30pm. Even a couple of hours would be a great help. Please contact us if you can help.

Setup and Take-down

Most people feel that this is an important event in the village and the funds raised for local organisations (over £17,000 in 2017) is significant. The current team need more help to make the show happen; maybe you can be one who helps to ensure the success of the 2018 Show.

Please contact us if you can help.

If you have questions or would prefer to talk to someone please contact Sue and Simon (details below).

The dates for your diaries are as follows:

Saturday 16th June 9:30am
Collect equipment. Meet at Willowmead Field, School Road, Hurst RG10 0DR at 9.30am. Bring vehicles.

Monday 18th - Wednesday 20th June Hurst Show preparations
Start will be as early in week as possible
Work days depend on weather
Willowmead Fields, 6:30pm - 9:30pm

Thursday 21st June Hurst Show preparations
A variety of tasks, mostly not heavyweight
Willowmead Fields, 6:30pm - 9:30pm

Friday 22nd June
Light tasks, gazebos, marking out, etc.
Willowmead Fields, 10:00am - 6:00pm

Friday 22nd June
Final preparations
Willowmead Fields, 6:30pm - 9:30pm

Saturday 23rd June
Hurst Show - first day. Lots of help needed.
Willowmead Fields, 5:00pm - 6:30pm

Sunday 24th June
Hurst Show - second day. Lots of help needed.
Hurst Show initial clear up after the Show (5-7pm)
Willowmead Fields

Monday 25th & Tuesday 26th June
Hurst Show clear up, litter picking.
Take down, bring vehicles to return equipment to storage. Willowmead Fields, 6:30pm - 9:30pm

Sunday 1st July
Main marquee takedown
Bring vehicles to clear equipment to storage
Willowmead Fields, 10:30am - 1pm

The main tasks to complete are shown below. As you can see we need a large number of volunteers at the beginning of the week. Last year we managed to get most of the heavy work out of the way by Tuesday, which was excellent. We have a couple of contingency days built in for adverse weather.

If you can just do one or two evenings, that's great, and we welcome your help.

Looking forward to hearing from you!

Date   Number of volunteers required Tasks
Monday 18th and/or
Tuesday / Wednesday / Thursday
28 Erect main tents (bar & food tent, square marquee)
Friday 22nd 30 Final preparations, tents, stalls, PA, arenas, traffic cones, signs
Saturday 23rd &
Sunday 24th
Many Trader access, car park, traffic, bar, BBQ, PTA stalls, arenas, crowd
Sunday 24th 15/30* * Post show general clean round and tidy up/secure
* Remove signs, clear car park field
* NOTE: If forecast is wet and tents are dry, we will need to strike and pack up main tents
Monday 25th &
Tuesday 26th
10+ Take down / pack up and return to storage. Bring vehicles.
Sunday 1st July 30 Take down marquees etc., load vehicles and take equipment to storage

Many people in the village volunteer at the actual event and this is much appreciated, but additional volunteers for the preparation of the show are very necessary.

If you have questions and would prefer to talk to someone, please contact:

Sue Payne 0118 977 3466
Simon Chand 07980 234597

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